Cigar maven Peter Modeste and his wife Pamela..

Hello again faithful readers.  I’ve been a bit sparse in posting lately, as I’ve been traveling quite a bit for my day job.  The upshot is that I’ve been been on numerous flights where I’ve actually gotten to meet some interesting people.  It seems like most of the time that I fly that most people just want to keep to themselves and not be bothered to have a conversation (if there are any of you in my readership, could you please explain this to me in the comments?).

On one of my recent flights, I had the privilege of being entertained by the wit and wisdom of Peter Modeste, founder and cigar-smoker in chief for the recent startup Don Pedro Cigars.  In addition to our plane conversation, the Don was willing to answer some questions for the blog.

A former innovator and business success in the bio-tech industry, Don Pedro is one smart and savvy guy.  As you might gather from his responses, he’s incredibly passionate about what he does, which is the hallmark of any successful entrepreneur.  Like my earlier interview with Patrick Smith, I’ve asked Peter about the role of interactive and social technologies in his new business, and I think you’ll find his responses both insightful and entertaining.  And if you’re anything like me, there’s something fascinating about the “finer” things in life, and the connoisseurs of said things, as it seems that the more your know about what you’re experiencing, the better the experience.  So enjoy.

[Full disclosure: I do smoke the occasional cigar, but know little about how to truly enjoy it.  This page on Don Pedro's website really helped me out, and I look forward to feeling a little more like James Bond at the next Bachelor party I attend.  Also, I don't receive any kickbacks from these small businesses - I do this because I'm interested in what makes them tick and I love to provide some exposure to other industries that the readers may know little about.]

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Tell the readers a bit about your business. What do you sell?  How are you selling it? (please insert shameless plug here.)
We started Don Pedro Cigars as a way to perpetuate the lifestyle and heritage of fine cigar enjoyment. Our brand, a selection of hand-rolled cigars from Puerto Rico, is quite simply, among the best premium cigars available in the market today. The mixture of the famed filler tobaccos from Puerto Rico, which is grown at higher altitudes in rich soil that is devoid of chlorine (giving the tobacco an aromatic and free-burning quality), are custom blended with selected Cuban-seed tobaccos grown in other countries to produce a unique and exotic cigar with a perfect balance of flavor, subtle complexities, and richness.

Since we launched website in June of 2008, we have penetrated the market and establish our cigars as an exotic alternative to mainstream brands, and have grown to be the Internet’s #1 source for hand-made cigars from Puerto Rico. The geographic range of our customer base now spans from coast to coast in the United States, Iraq, Afghanistan, Japan, and the US Virgin Islands.

Currently our cigars are sold exclusively through our e-commerce website at www.donpedrocigars.com, and plans are underway to launch a very upscale “Brick and Mortar” social lounge facility in 2010.

What impact has the recent Big Tobacco legislation, lawsuits, etc., had on the cigar business?  What makes cigars different?
That’s a great question and a comprehensive answer might be a bit lengthy, but if you indulge me I’ll do my best to be brief. We recently discussed this topic in the last issue of our quarterly newsletter called “The Cigar Buzz”. Basically the new [from Andy:this link is to a PDF] Family Smoking Prevention and Tobacco Control Act, signed into law on Monday June 22, 2009 by President Barack Obama, gives the Food and Drug Administration oversight over tobacco products. So for enthusiasts and business owners alike, the potential impact is of great concern throughout the country.

Well, there appears to be some relief in the law for cigar smokers, since cigars appear not to have been included under the legislation’s umbrella. As such, preliminary indications from industry experts suggest they do not expect the law to have a direct impact on the cigar industry; at least not in the near-term.

Many people incorrectly try to group all tobacco products in the same category, which on its face is clearly absurd. The differences between cigars and cigarettes are as plain as night and day. They are manufactured, processed, and consumed differently. One is an addiction, the other is a hobby. Have you ever know anyone that needed to use a patch to quit smoking cigars? Treating cigars the same as other tobacco products simply because they are both made of tobacco makes about as much sense as treating a car and an airplane the same because they both have wheels and carry passengers.  Fortunately, our lawmakers had the intelligence and presence of mind to understand the distinctions, and as a result cigarettes are the focal point of the new legislation.

However, even though the focus is not cigars, the language and regulatory authority that it grants the FDA is somewhat ambiguous in places, which to me is a bit disconcerting. For example, SEC. 901. FDA AUTHORITY OVER TOBACCO PRODUCTS, states that it applies to “all cigarettes, cigarette tobacco, roll-your-own tobacco, and smokeless tobacco and to any other tobacco products…” It is the use of the phrases like “any other tobacco product” that I find most troublesome. Understand however, I’m not suggesting the legislation is disingenuous or unscrupulous with regard to its true intent, only that the vague terminology leaves room for the FDA to broaden its scope in the future, which could eventually impact cigars.

Forgive me for this, but when I think of cigars, I typically think of two things: old men playing cards and young men at bachelor parties.  And yet I hear that the number of women cigar smokers and up-and-coming socialites is on the rise.  Have you seen this trend?  Why?
Actually yes, I have seen this trend. You know what; there was a time when the old conservative gentleman was indeed the perception of cigars smokers, but really all that has changed now. When the “Cigar Boom” (the period from late 1992 to 1998, when cigar demand was much, much greater than cigar supply) swept the nation, it ushered in new generation of smokers. Today, the general feeling is that cigars have recaptured its traditional symbol of success, celebration, achievement and good fortune, they are appealing to a much more diverse and group – among this group are young professional adults and women.

There are various explanations for the market expansion of premium cigars, which undoubtedly include among other things, product placement in movies, of highly visible women smoking cigars, that fact that more women feel empowered and view cigars as a very public statement that they want to freely enjoy one of life’s great pleasures.

How important are social media channels to your developing business vs. more traditional marketing?  Why?
I think many businesses are beginning to understand that in today’s fast moving marketplace it is essential to integrate social media into their marketing plan and branding strategy. For Don Pedro Cigars, we plan to utilize technology better than any of our competitors, and social media is definitely vital component of our broader strategy.  The thing that we are currently working on is figuring out the best way to leverage the reach and power of social media channels while achieving balance with our traditional efforts.

Social media marketing has a lot of very attractive feature for a business owner. For instance, its relatively lower costs, its interactivity, and the ability of a well-executed campaign to reach and influence a very targeted audience are just a few. But since we view almost every strategic decision as problem solving and risk mitigation opportunity, we have taken a cautious, systematic, and methodical approach in assessing how we incorporate this important tool. Information, whether true or false, accurate or misleading, positive or negative, can propagate throughout the social web like a runaway train, and if negative it can be very harmful to our brand and counterproductive to our goals.

So while we consider social media channels to be a necessity, we also believe in pursuing a prudent, well-balanced marketing approach.

I know your expertise is in business, and not necessarily social media trends, but how do you see the social media market developing over the next few years, and how do you plan to engage it?
First, let me thank you for acknowledging that I am no “Rocket Scientist“ when it comes to my level of competency in the social media arena.  Having said that, I think that for anyone with a pulse, even a slight one, the rapid spread of the use of social media is no secret, and it is showing no signs of slowing down.

One key aspect of social media that I believe will be improving over the next few years is that we will see improvement toward more innovative measurement techniques. The old management adage that “You can’t manage what you don’t measure” is as relevant among social media channels as it has always been among traditional marketing. So I think that in the years to come we will see more accountability (i.e., calculating ROI) in marketing through social media.

If this develops as I expect, then it would allow us to make great strides in reducing the inherent risk in our overall marketing strategy. The improved measurements will guide our decisions by letting us know if a particular initiative is working or not, or if things are getting better or worse.

What are the things that social channels can’t help a small business with?
Really there is no substitute for quality products and outstanding service. And although a comprehensive marketing strategy is essential for a small business to survive, the core product/service offering, which is typically developed internally, is the foundation for building a successful organization.

Who should quit their day job and start their own business?
Ha ha! Let’s put it this way, running a business is not for the faint of heart. But seriously, not everyone is cut out to be a business owner. Notice that I said “business owner” and not “self employment”. There is a distinction between someone merely creating a job for themselves and someone building an organization that is organic and will grow with or without their daily presence.

With that said, I’ll leave out all of the obvious and perhaps generic stuff like finding something you enjoy, and having a plan, etc., and I’ll mention what I think are some of the more general things that is important for success. Anyone planning to enter into the world of entrepreneurship should do several things: 1) understand their personality and their appetite for risk, 2) be truthful with themselves about their level of business skill and acuity and know have a plan to fill any gaps, 3) evaluate their financial resources, 4) maintain a courageous problem-solving mind set, and 4) have patience.

Have you ever thought about lighting up a $50 bill instead of an expensive cigar?  Just kidding (sort of).  How do you see your business fairing in the Great Recession?
No I haven’t, but I doubt the experience of smoking cash would be as pleasurable as relaxing with one of our fine cigars your favorite beverage. As for the “Great Recession” the global economic downturn affected just about everyone. However in spite of the recession, Don Pedro Cigars has seen moderate growth. I guess in times like these, when people are measuring their success by who lost the least, any growth is a good thing. We are just grateful that our customers have responded so well to our exotic brand of cigars and are returning for more.

What is the best cigar smoking experience you’ve ever had?
I guess you saved the most difficult question for last, huh? Like most enthusiasts, I have many special cigar “moments”, and they are all special for a wide variety of reasons. At times it’s the camaraderie, at time it’s the quiet solitude or a host of other reasons. Anyway one special experience occurred about fifteen years ago. It was my first cigar smoking experience, but it left such an indelible impression in my mind, that I knew then and there I would never deprive myself the pleasure of partaking this affordable luxury.

I was going through the most difficult period in my life. I was distraught, overwhelmed, and my life was in shambles. That was when, as we walked through the streets of New York City, a lifelong friend and confidant suggested that we pick up some cigars at a local shop that hand-rolled their cigars right there on the spot. Going through the ritual of cutting and lighting the cigar seemed to take forever (there was no need to rush) and I instantly began to feel a soothing relaxation throughout my body and soul. Between the wonderfully fragrant aroma, the rich taste, and the utter euphoria, my mind became clear, more focused, and I was a peace. That single magical moment is special to me because it literally changed my life.

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I love the recurring theme of these interviews: there are no substitutes for product quality, passion, and excellent service.  I think as long as those principles remain the heart and soul of a business, rather than a brand’s identity being eroded by the need to answer to Wall Street, a true brand will always survive.

Saddening.  Sickening.  Soul-swallowing.

Three phrases that describe the end of summer, and the most dreaded of all phrases in a young person’s life: back to school.

This is a truth universal, as sure to come as the changing of the seasons.  It’s been embedded in our nation’s ethos since the industrial revolution and ensuing urbanization led to the closure of the one-room schoolhouses and the end to (most) home schooling.  And now, in a desperate play to gain market share in a weak economy, the place where kids “don’t want to grow up” suddenly transformed into another Target wanna-be (and not in a good way).  What’s next?  Despite it’s optimistically named signage, Toys ‘R Us’ “Back 2 Cool” program makes a paltry swipe at the lucrative back-to-school market and ultimately weakens the Toys ‘R Us brand.

I can just imagine the nightmarish scenario for thousands of kids across the country, their eyes sparkling with promise and wonder as they roll up into the Toys ‘R Us parking lot, anticipating the delights within.  When suddenly, the bottom of their world drops out and they realize what their Mommy or Daddy really brought them in for: pencil boxes, washable markers, and #2 pencils.

Toys ‘R Us selling school supplies is as ridiculous to me as the Mercedes-Benz minivan [full disclosure: I own a Honda Odyssey].  The best thing a brand can do is to become more narrow instead of broad (unless you happen to be a Wal-Mart), to further define a portfolio of products and services by who the company really is.  One thing about a company that has an imbalance favoring growth is that the brand gets ignored and trampled as top management seeks to drive up stock prices and profits.  Doing so for Toys ‘R Us means clearing out a huge area of floor space and adding school supplies to try to capture a few more dollars, instead of offering a consistently fun and unique shopping experience.  A place where kids “don’t want to grow up” should be filled with fun and toys that they simply can’t get anywhere else.   Calling a jumble of cardboard bins filled with cheap imported school supplies doesn’t exactly seem to fit the bill.  “Back 2 Cool” it most certainly is not.

I’ve been writing a lot about social media lately, and I decided to have some Q&A time with a good friend that is actually using it to help power his business.  Patrick Smith is the co-founder of UTOPIAN Coffee Co., and an overall great guy.  He and business partner Brendon Maxwell (insert obligatory cheap coffee aside here) employ no full-time social media guru or consultant, and are bootstrapping most aspects of their business.  Social media presents a key marketing opportunity, and like most small business owners, it’s an avenue that they must navigate on their own.

As the coffee expert so astutely articulates, the very basics of product marketing (start with a genuinely good product) and relationships (be nice to people and they will be nice in return) are the foundations that are propelling UTOPIAN Coffee Co. forward. That and lots of caffeine.

The following is our exchange about social channels, the coffee business, and the ethics of underage coffee consumption.

Tell the readers a bit about your business.  What do you sell?  How are you selling it?
UTOPIAN Coffee Co. is a web-based quality-oriented specialty coffee micro-roaster.  That’s the official answer.  What does that mean to the average Joe/Jane?  We are uber-picky about the green/raw coffees we buy, meticulous in roasting, and we bag and ship straight out of the roaster.  This way the coffee arrives on your doorstep (anywhere in the contiguous 48) within 4 days of roasting.  Crazy fresh.

At a time when McDonald’s is undercutting more expensive coffee brands such as Starbucks, Seattle’s Best, etc., with the McCaffe versions, why do you believe your more upscale, niche product will be successful?
Great question, Andy.  I’ll answer anecdotally then more substantively.

When I was in college, I drank lots of coffee.  Knowing this, a buddy of mine bought me a freshly-roasted pound of Sumatra as a gift.  I noticed immediately that this was far superior to anything I’d ever had.  The curse came when poor, tuition-drained Patrick tried to revert to Chock-Full-o-Nuts.  NO WAY.  I literally skipped meals to ensure that from that point forward I would have good coffee around.

Driving through a coffee shop (or McDonald’s) on your way to work will cost you $2 to $5 each day five days a week.  That’s a monthly habit of $40 – $100 for 20 cups of coffee.  If you were on a myUTOPIA membership receiving 2 pounds a month you would save between $7 – $67, and it would yield 80 cups of coffee!  You’d have more money, more time, better coffee, less stress, heck I bet you’d even live longer!

On the objective end, Google Analytics allows us to simply track the sources of our traffic.  Additionally, any coupon codes we generate are always specific to the outlet through which they are disseminated.  This allows us to carefully track the effectiveness of any such campaign.

People are using social media for everything….obtaining news updates, getting shopping leads, and let’s not leave out socializing.  It leads to a smaller world, but also a smaller attention span.  In order to successfully utilize these channels, we need to remain specific, concise, and relevant.

Any plans to enter the brick and mortar retail market?
Not if I can help it!  The hours are rough, overhead is higher, & managing hourly employees is difficult.

What are the things that social channels can’t help a small business with?
Product quality.  It is one of the pillars of our business.  Social media can help with marketing, and if you’re really clever distribution, but never product quality.

Who should quit their day job and start their own business?
Anyone with a good, somehow original idea, the expertise to make it a reality, a high stress threshold, low sleep requirement, good marriage (or none at all), strong work ethic, optimistic outlook, and billionaire parents.

What advice do you have for closet tea drinkers like myself?
Switch to coffee.  It doesn’t stain your teeth as badly and is more readily accessible stateside.  No, honestly, I don’t know a load about tea.  Give some serious thought to the science of extraction when you’re tooling around with tea. You might have some fun results.  Play with variables like water purity (RO or tap), water temp, contact time, and agitation.

I know you have small children.  How early do you plan on letting them have their first cup of Utopian Coffee?
Been there. Done that. Calvin is almost a year.  He’s not super keen on coffee.

Hudson is 2 and a half.  He loves coffee.  If you ask him his favorite kind, he responds “mytopian.”  He apparently thinks that the first syllable of the word “UTOPIAN” is the pronoun “you” and than “-topian” is a separate word.  Naturally since he is referring to himself and not to you, he calls it “mytopian coffee.”  I have a photo somewhere with Hudson at 2 years old with a crema mustache from having a sip of my espresso.

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Thanks Patrick, and if you ever get a hold of some high quality imported teas, I’ll be first in line.

You can follow UTOPIAN Coffee Co. on Twitter at: http://twitter.com/UTOPIANcoffee

Let me start out by saying that I love being a “vendor” working for a “client” 99% of the time (a good vendor is usually called a “partner”).  If you are a good match for your client, you get to do great work, shake things up a bit, and everyone, vendor included, will see valuable returns on their investments.

But being on the agency side, you also get exposed to the occasional bad apple, the type that wants you to itemize every dollar spent on an inexpensive  project and then spend a half-day meeting nitpicking every detail to see if any individual item could be “done cheaper” (and yes, that was a very painful, personal experience).

Selling services is always a tough gig, because no matter what your industry you’re always selling ideas and time, rather than widgets.  At an interactive agency, the great ideas and time produce a deliverable, but if you are in the business of selling “websites” rather than creative, engaging experiences, your product is very easy to commoditize.

But I digress.  What I love about this video is that it pokes fun at what the bad (or let’s just say inexperienced?) client is prone to do – try to get something for nothing, or try to devalue the service after it’s rendered.  True negotiation, on the other hand, is an everyday part of doing business.

Combine a rapidly growing trend of social media adoption with an economy that has forced hundreds of thousands of workers to reinvent themselves as entrepreneurs, and you’ve got the perfect recipe for consultant overload.  Since nobody seems to know what the hell’s going on with Twitter anyway, nearly anyone can pass themselves off as an expert on the subject. So suddenly all those poseurs who might otherwise have bilked the hapless with offers of life coaching services or Feng Shui consulting have jumped on the social networking bandwagon. You can hardly swing a stick on the sidewalk nowadays without smacking one of these guys in the head.

While I haven’t personally been in a position to hire a social media consultant, I am ocassionally annoyed by the risible amount of self-promotion through social media channels these folks seem to require to keep their businesses going.  And I’m sure that if my livlihood depended on teaching businesses how to Twitter, I’d be pretty miffed about Mr. Strohmeyer’s article.  But then again, the term “consultant” has always been a loaded one, and I’m sure that most consultants have already come to grips with that in their own businesses.

The truth is, even at our agency, which is filled with a lot of very smart and creative people, social media has yet to be proven the panacea and/or the gold mine that a lot of marketers want you to believe.  It’s an important component to consider for some businesses and certainly valuable for individuals who want to take control of what the Internet is saying about them, but the metrics just aren’t there to support some of the radical positions I’ve heard at conferences and in the blogosphere.

But here’s my favorite part of the article:

The truth is that there are almost no rules in social networking that don’t already apply in just about any other social environment. A great many smart people have already written worthy perspectives on how to be a good citizen on Facebook and Twitter, and I hardly need to reiterate here what amounts to general common sense. Just as in life, the only rule that really matters is the Golden Rule. All the rest is either derivative, or flat-out nonsense, and you really shouldn’t be paying big bucks for either. [emphasis mine]

This is true.  Think about it.  Let’s say you went to a party where 10% of the people you knew intimately, 20% were best friends, colleagues, etc., and the remaining 70% were acquaintances, important people from another time in your life that you didn’t keep up with that often, and some people that you admire from afar as potential business connections.  I’d say that probably approximates the Facebook, Twitter, or LinkedIn profiles of many.  During that party, which let’s just say lasts an entire day, you update everyone you can about the fact that you’re speaking at a conference.  That’s normal, and good, right?  But here’s the thing – you probably wouldn’t tell everyone things like, “I just woke up,” or, “THESE ARE MY FIVE FAVORITE THINGS”, or “according to a survey I took, I am most like the Sex in the City character Gandalf the Orange” multiple times.

And you certainly wouldn’t want one of the people at that party to be a smooth-talking salesman for a company who’s product you might use but you don’t care much about, like soap, or paper, or maybe even an interactive agency or social media consultant!  If they had something valuable to say that was directly beneficial to you or interesting, that’s one thing, but you’d never invite a broadcaster of unwanted content to your party, at least not on purpose.  Your time is limited, and you don’t appreciate it being wasted.

Facebook recently included a “Hide” feature for removing status updates from those people that you want to stay “friends” with but are sick of hearing from.  I don’t know about you, but I welcomed the opportunity to shut out some of the noise so that I could spend my time keeping up with people who were interested in having an actual conversation.

A social media strategy for a company, or for an individual, requires the thoughtful guidance of someone who is skilled at building relationships.  And I like Robert Strohmeyer’s advice – the first rule to think about is the Golden one.

Sandisk recently launched a new campaign to boost its mini, micro, and standard size SD card sales for cell phones. And while I’d love to wax poetically about the viral nature of the flash-based site and the obviously well-researched and finely targeted campaign, I’m too busy playing around with the super cool ringtone generator.

Boasting an interface similar to that of a high-end audio editing application, but designed with stylized and easy-to-use controls for the average millenial, the ringtone generator is a lot of fun to play around with. The generator has over 30 high quality music samples that a user can mix and match on a 5 track timeline.

I’m sure that Sandisk spent a lot of money on the generator, which is a part of the site S.L.O.T – Serious Load of Thrills – site that anyone could at first glance mistake as a microsite built by MTV. The site, and the generator, are authentic and relevant enough to capture the attention of the millennial crowd. Most importantly, the site and generator offer legitimate entertainment and informational value to a generation with a lot of purchasing power and very sensitive BS detectors.

Bravo, Sandisk.

It’s usually a lot of fun for me when a new client website launches. There is so much that goes into it, from the initial sales effort, to ongoing consulting, creative work, development, quality testing, etc., etc., that when it finally goes live one gets an incredible feeling of accomplishment (and sometimes a healthy amount of relief). For the past several months, I’ve had the pleasure of working on changehappensindegrees.org – a funky site that is the beginning of a campaign focused on saving energy and money for a lot of people. The site is targeted at homeowners, who can reduce the amount of money spent on annually on energy bills by up to $500 simply by using their ceiling fans and thermostats correctly.

Hunter Fan recently commissioned several independent studies that confirmed with facts what many assumed to be the case – you can raise your thermostat in the summer, and lower it in the winter, if you’re properly using a ceiling fan to keep yourself comfortable. This saves energy and money while you feel basically the same level of comfort in your home. These studies caught the attention of celebrity environmentalist and successful actor Ed Begley, Jr., who agreed several months ago to endorse the campaign and who has begun a media tour in support of Look Up. What Ed, and everyone else involved in this project, is excited about is that unlike installing expensive solar panels, or reinsulating your home, using a ceiling fan and thermostat is something that most people can do with little trouble. It’s a small step that most can take to positively impact the planet and to save themselves some money.

We will be adding several interactive modules, including a region-specific home energy savings calculator, throughout the year, so I’ll keep everyone posted.

Also, by most accounts, interactive companies are thriving in this downgrading economy. Certainly, there are exceptions, but for the most part, marketers are keeping budgets the same for next year or even increasing their spend on interactive projects. The reason? I think it has to do with the most important aspect of interactive marketing that has evolved over the past several years.

Interactive marketing is, when executed properly, measurable. Just look at any Ecommerce site. With sophisticated (and in the case of Google, free) analytics tools at every agency’s disposal, it’s becoming easier and easier for a marketing executive to plainly articulate the return on their marketing dollar. It’s something that everyone can understand, “If I spend $10 here, I can on average get $30 back”. That’s the kind of work that sells itself. Of course, anyone in the industry knows that it takes the time, energy, and attention of some very talented people working under pressure to pull that off, but when you have the numbers on your side it’s any easy sell.

Finally, unlike the poor folks back in 1929, the access to information is so much greater. We can get up-to-the-minute reports of exactly how screwed up the economy is at any given time. We don’t have to wait for our neighbors to knock on our doors to tell us that there’s a run on the local savings and loan.

However, it never ceases to amaze me how, with all of the knowledge of our current world and of our history we have, people still behave quite predictably and ignorantly of the past. Once again, Americans have overspent, over-borrowed, and lived it up now at the expense of the future, and Americans are hoping the government will bail us out. I can’t help but wonder if a little more crisis wouldn’t help us all slow down a little and cause us to be thankful for what we have.

Just keep the dollars flowing to responsible interactive companies in the meantime.

Update from Fuse:

“This report just crossed my computer from Marketing Daily. It indicates that internet ad spends were up 15.2% in the first half of 2008. No doubt this is a part of a trend toward increased online spending and a steady move away from the more traditional advertising channels. With the economy in its current mode, customers will demand and desire the ROI metrics that their internet marketing spend can provide.”

I started this post a few weeks ago, and decided to finish it today while in the Atlanta airport. I watched this great Google Tech Talk video in which Merlin Mann of 43 Folders fame talks about how to better manage your email. The upside of me not blogging for a month is that I’ve had 30+ days to put these habits into practice, and let me tell you, it’s changed my digital lifestyle for the better.

The video is excellent, but it’s 60 minutes long. If you’d like the highlights and my opinion, then read on.

Here are seven philosophical points about the “whys” of controlling your email, rather than letting your email control you.

1. Knowledge workers make money by turning knowledge and information into value. You can’t effectively do this if your time is all tied up in pointless emails.
2. Where you decide to put your time and attention says a lot about who you are.
3. “Time and attention are finite, but demands on your time and attention are infinite”. You have to filter out what gets attention and what gets ignored.
4. Never check your email without “processing to zero” – actually doing something with the email you receive rather than merely “checking it”. In sum, you have to look at every piece of email in your inbox whenever you check your email, and you have to decide what to do with it. Not necessarily respond to every piece, but you have to make a decision about each and every one.
5. Once you’ve gotten the info that you’ve needed to from the email, it’s useless to you. Get rid of it!
6. Make your system as simple as you can stand it.
7. If you’re not in customer service or some other extremely time-sensitive email situation, then turn off your email app and only check your email once an hour, or less if possible. As much as you can, try to reduce the number of times you check it.

Mann then asserts that there are most 5 options that you have for processing a given email:

1. Delete it! (or archive it if it’s really something worth saving).
2. Delegate it. If you tell someone else to do it, set a reminder to yourself to ensure that it in fact took place.
3. Respond to it. This is a tough one for me to follow, because I’m a writer. But email isn’t the place to debut my next philosophical tirade. Mr. Mann suggests placing a line in your footer that states, “I will not write any email longer than 5 sentences”. If nobody reads long blog posts anymore, certainly in a business context no one reads long emails anymore. If it’s that long of a response, then schedule a meeting.
4. Defer it (will need a response, but could take additional time). I don’t know if I like this one. At least in my world, I can respond to most emails fairly quickly.
5. Do it. If something requires action from you, just get it done. If you can’t do it right now, schedule a meeting or reminder for it, and then it’s taken care of.

This has truly helped me to tame my inbox and to stop using it as a reminder system. I was very guilty of reading the emails when I didn’t have time to respond to them.

Anyways, it’s good to be back. I still have no idea why Google still refuses to index my blog, so I may go ahead and move it from a WordPress platform to something else, or redesign it and see what happens. At any rate, it’s not like I’m selling ads or anything, so I’ll keep writing for now.

1. It’s fun to get friend invitations from both your current cadre of friends and from people you haven’t spoken to in years.

2. 99% of the communication I’ve received thus far has, in fact, confirmed my initial assertions about Facebook: fun, but not much more than interesting entertainment for now.

3. I can absolutely understand the immense economic value of marketing on a network like Facebook. The opportunity to use the data contained within posts, status updates, associtions, groups, etc., is like having the largest and most detailed marketing database available. Oh, and did I mention that the majority of Facebook users fall within the most desirable demographic in terms of discretionary income?

4. Every interactive agency should have a Facebook and Myspace strategy for their clients if their target audience’s demographics (and attitudes!) fall within the required parameters.

5. Within a few days of joining, my Facebook page rocketed up to the #1 search result in Google for my name. In addtion to the day-to-day banter being fun, it’s also another great way for potential clients to find me (although I wish this site would get re-indexed by Google a little faster).

I know these observations are probably pretty obvious to anyone who has already joined, but for professional folks who don’t find a lot of value in it at first, I can say it’s probably worth setting a page up and seeing what happens.